EVENT PRODUCTION & PROJECT COORDINATION

· Work with client to develop and refine concept.
· Determine and secure sponsors and co-presenters.
· Develop workable budget and project timeline.
· Research and secure location, permits, insurance, etc.
· Negotiate and oversee vendors and service providers.
· Develop and maintain contact and project databases.
· Collaborate on design of website, invites, brochures, etc.
· Arrange for visuals, lighting, sound and décor.
· Select and schedule DJ, live music and other entertainment.
· Arrange for staff, security, parking and valet.
· Provide onsite coordination including media liaison, check-in and close-out.

ADMINISTRATIVE, ORGANIZATIONAL & WEB SUPPORT

· Manage office operations and provide administrative assistance.
· Coordinate and track projects.
· Act as liaison with directors, clients, media and public.
· Develop and maintain contact and project databases.
· Prepare for and make presentations.
· Research and write letters and reports.
· Schedule and coordinate meetings.
· Provide bookkeeping support.
· Arrange transportation and accommodations.
· Respond to phone and email inquiries.
· Maintain and update website including QA and site optimization.
· Manage listserv and e-newletter.

RESEARCH, MARKETING, PUBLIC RELATIONS & PROMOTION

· Provide market research.
· Write and distribute copy and press releases.
· Organize press tours, demos, interviews and screenings.
· Collaborate with designers on marketing materials.
· Produce postcard mailers; order promotional giveways.
· Coordinate trade show and event sponsorships.
· Investigate industry groups; seek sponsorship opportunities.
· Organize special events and promotions.
· Develop client and media databases.
· Maintain and update website including QA and site optimization.
· Post notices to online sources and opt-in email lists.

To read comments from some event clients:
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